QuickBooks Online

Tax authorities to which tax is remitted. Used as the payee on tax payment transactions.

Sales and purchase tax codes combining one or more tax rates. Applied at the transaction line level.

Individual tax rates with percentage, agency association, and applicability to sales or purchases.

Automated sales tax service configuration. Nexus settings and jurisdiction-level tax rule management.

Chart of accounts entries. Account types, subtypes, classification, and current balances for financial reporting.

Financial budgets by account, class, customer, or department. Period-level amounts and comparison against actuals.

Transaction classification segments. Used for profit-and-loss tracking across business units or product lines.

Organisational department definitions for segmenting transactions and generating department-level financial reports.

Payment method definitions, including cash, cheque, credit card, and ACH. Used on sales and purchase transactions.

Payment terms applied to invoices and bills. Net days, discount percentages, and due date calculation rules.

Company-level settings including name, address, fiscal year start, multi-currency status, and contact details.

Products and services. Item type, description, unit price, income and expense account assignments, and tax codes.

Customer master records with billing and shipping addresses, payment terms, tax codes, and balance information.

Vendor master records with contact details, payment terms, tax identity numbers, and outstanding balance tracking.

Employee records for time tracking and payroll. Includes contact information, hire date, and compensation details.

Currency exchange rates for multi-currency transactions. Source currency, target currency, and conversion rate by date.

Sales estimates and quotes with line items, expiry dates, and conversion workflow to invoice or sales order.

Accounts receivable invoices. Line items, tax calculations, payment terms, due dates, and outstanding balance tracking.

Customer payment receipts applied to one or more invoices. Payment method, deposit account, and unapplied balance handling.

Bank deposit records aggregating received payments and undeposited funds into a bank account transaction.

Customer credits for returns or adjustments. Applied against open invoices or held as customer balance credits.

Purchase transactions (cash or credit card). Vendor or employee payee, expense account allocation, and class assignment.

Purchase orders sent to vendors. Line items, expected receipt dates, and status tracking through receipt and billing.

Accounts payable bills from vendors. Line items, due dates, payment terms, and outstanding liability tracking.

Vendor bill payment records. Payment method, bank account used, and invoice reconciliation details.

Vendor credits for returns or adjustments. Applied against open bills or held as vendor balance credits.

Customer refund receipts issued for returned goods or cancelled services. Links to original sales receipts.

Point-of-sale transactions where payment is collected at the time of sale. No open receivable created.

Manual general ledger entries with debit and credit lines. Class, department, and customer or vendor assignment supported.

Time tracking records for billable and non-billable hours. Employee, customer, item, and hourly rate details.

Fund transfers between bank or credit card accounts. Used to record movements of cash between internal accounts.